MBAR Committee Minutes Martinez Hall, Marina CA Saturday, November 14, 2020
I. Call to Order:
Saturday, November 14, 2020
Time: 11:00 am
II: Serenity Prayer
III: Tradition 11 was read: “Our public relations policy is based on attraction rather than
promotion; we need always maintain personal anonymity at the level of press, radio,
and films.” Cindy gave a brief discussion on this tradition, saying she much preferred
attraction to promotion.
IV: Introduction of all attendees: 14
V: Minutes: Jill C. said the suggestion to act “as if” the conference were happening
normally came from May, not her. The minutes were amended to reflect this and
VI: Chairperson’s Report:
a. Cindy noted that the meeting was being recorded, making sure to inform
all participants of this fact.
b. She also suggested increasing the official meeting length to 90 minutes.
Others said the current length was fine; it was decided to keep it for now (no
c. The meeting now has a new Zoom ID. It was agreed to let other groups use it.
Jill gave the Treasurer’s report. The balance has been going down, with nothing coming in. Initial balance $9909, expenses $1308, ending balance $8602. Most of the expenses were for the CPA working on our tax issue.
Milestones: a) Dates and venues. The Hyatt room rental would be much less than that of the Conference Center. But adding in food and 25% gratuity greatly increases the Hyatt cost, making the Conference Center a better deal overall. Rental would cost $15,900, the same as last year. AV would cost the same also. Susan A. questioned if having all food under one roof, as at the Hyatt, would result in larger attendance and thus more income. Roger suggested having a spaghetti dinner, or something else simple, to keep down food costs. Carrie noted that both venues would be flexible on refunds, if they were needed due to lockdown orders.
Naomi asked for a comparative cost sheet to be included in the minutes for future reference:
|Svc Fees/Sales Tax
|Conf Room Rental
May moved to have the 2021 MBAR at the Monterey Conference Center on Labor Day weekend (the only date available). The motion passed unanimously.
b) Speaker Committee: Phil has been listening to different speakers online. He welcomes anyone throwing speaker names his way. Susan has connections who know speakers, and would like to again have Friday night speakers who are local, in part to keep down costs. She will also talk to Sue about possible Sunday speakers. Phil does not want to be the whole speaker committee; other members are welcomed and needed!
c) Logo Contest: No submissions so far. Jill suggested voting on one of the existing designs, or picking one at random. Roger’s idea was to wait until the December deadline, encouraging submissions in the meantime, then pick an existing design if necessary. Carrie suggested placing an announcement in the monthly newsletter. Roger mentioned the email contact list as another option.
As part of the application process, the tax committee had to create set of bylaws. It should probably be approved at some point, probably in December or January. Members are encouraged to read it.
Cindy moved to replace Walter’s social security number with our EIN on the MBAR Comerica bank account #1894925039. The motion also included removing Walter Washington and Margaret Weaver as signatories, retaining Cynthia Ahern and adding this year’s Treasurer Jill Curran. The motion passed unanimously.
VII. Seventh Tradition:
VIII. Next Steering Committee meeting is Wednesday, December 2, 2020
IX. Next Committee meeting is Saturday, December 12, 2020
X. Meeting adjourned at 12:06 pm with the Serenity Prayer
Respectfully Submitted by Andy Van Tuyl, MBAR Recording Secretary