Committee meeting info:



Zoom ID: 973 2426 8424,
Password: MBAR2021.

The 2nd Saturday of each month at 11:00am PT.


Minutes

MBAR Committee Minutes Martinez Hall, Marina CA Saturday, July 11, 2020

I. Call to Order:
Saturday, July 11, 2020
Time: 11:00 am
II: Serenity Prayer

III: Tradition 7 was read: “Every A.A. group ought to be fully self-supporting, declining outside contributions.” Cindy noted that this applies to MBAR as well, which needs to be careful about outside contributions.

IV: Introduction of all attendees: 16

V: Minutes: The minutes were approved, having been read by attendees prior to the meeting.

VI: Chairperson’s Report:

a. Cindy mentioned the challenges in this period of uncertainty, noting that patience and tolerance are required now more than ever.
b. Both a co-chair and a treasurer are still needed. As of now we only have half a steering committee.
c. Anyone in interested in being treasurer or co-chair should see Cindy as soon as possible.


Old Business: The tax issue is still under discussion. An extra $1000 was added to the budget for the purpose of addressing it.
There is not much further news on possible venues. May did find out that the Fairgrounds does not allow attendees to bring their own food. She wants the committee to vote on a date soon. Cindy said we should talk to vendors first to solidify dates. A definite date is needed before we invite any speakers.
Volunteer recruitment efforts are starting to pay off; there were more attendees today than last month. Cindy mentioned adding social events on Facebook (via Zoom) to increase participation. She also inquired how the calling of previous volunteers went. Those who reported said there were many disconnected numbers, but also some successes. It was suggested to try emails as well. Cindy thanked all those who did call.

There has so far been no feedback on the proposed logo contest. May moved that the contest end on December 1; the motion was seconded and unanimously approved. All entries are to be submitted to Roger. It was agreed that Al-Anon members may participate in the contest. The winner will receive a free registration and T-shirt.

It was clarified that attendees who have been to 2 meetings (not necessarily consecutive) can vote.

Due in part to the ongoing crisis, MBAR is aiming for 300-500 attendees (decided last month). An email blast to 2019 and earlier attendees is planned. Envelope stuffing may also be needed, as not everyone reads their emails.

Cindy discussed T-shirts with Chuck, who is still interested in working on them. Naomi pointed out that there is currently nothing in the budget for T-shirts, however. Roger suggested only ordering T-shirts for those who request them on their registration forms.

Virtual “non-fundraiser” events were suggested, including Zoom potluck, Bingo, raffle, or auction.

Rent is paid at the VTC through the end of 2020.

Mona suggested recording MBAR committee meetings, so those unable to attend can see them. It was agreed that names would need to be edited, and attendees informed about the recording.

VII. Seventh Tradition:
VIII. Next Steering Committee meeting is Wednesday, July 29, 2020


IX. Next Committee meeting is Saturday, August 8, 2020 X. Meeting adjourned at 12:03 pm with the Serenity Prayer

MBAR Committee Minutes Martinez Hall, Marina CA Saturday, August 8, 2020
I. Call to Order:
Saturday, August 8, 2020
Time: 11:00 am

II: Serenity Prayer

III: Tradition 8 was read: “Alcoholics Anonymous should remain forever nonprofessional, but our service centers may employ special workers.” Andy discussed its application to MBAR and to Alcoholics Anonymous in general, saying it was sometimes necessary to use professionals, but that money should never get in the way of carrying the message.

IV: Introduction of all attendees: 16


V: Minutes: The minutes were approved, having been read by attendees prior to the meeting.
VI: Chairperson’s Report:

a. Cindy noted that the meeting was being recorded, making sure to inform all participants of this fact.
b. We are still in need of a co-chair. If you want to be one, or know someone who does, contact Cindy.

Jill volunteered to be treasurer. She said she would be happy to assist, and was looking forward to learning from Cindy. Although she had not previously been a chairperson, or come to many previous meetings, these requirements were waived. The nomination was voted on and approved (10 in favor, none opposed).

Cindy gave her last report as treasurer. There was no income or expense for the previous month, leaving the balance at $9904.


Discussions on the tax issue have been taking place with a Carmel CPA, especially regarding which papers we need to file.

It was suggested that we look into Directors and Officers Insurance (or Errors and Omissions Insurance), which protects steering committee members in case they are sued for inadequate work or negligence. One quote for this insurance was $500/year; others were lower. The issue will be brought up again in September.

May had no further report on possible venues or dates.

Volunteers are still needed; many committee positions remain unfilled. Committee members are required to have 1 year of sobriety, and to attend all future meeting. Lists with brief committee definitions and duties are available; more detailed “Passing It On” lists may be obtained from Cindy.

It was suggested that recruiting for volunteers be conducted as “Fun-Raisers” on Facebook, especially the MBAR site. Esther noted that the Knucklehead group has a virtual Bingo meeting the last Thursday of each month, which we could use to get ideas.

Roger distributed fliers for the logo contest, and also posted one on the Monterey Central Office website. Andy sent a copy to Kellie at Salinas Central Office. Pictures of past logos are on the flier. Members may post the flier on their personal Facebook walls, as long as AA is not specifically referred to, nor full names of other members included.

An Outreach Chair will be needed at some point, although this is not a high priority at the moment. We can also use a webmaster liaison, who will work with the webmaster to make the site look better.

Chuck has not yet gotten back to Cindy about T-shirts, although with no definite date, it is too early to begin designing shirts anyway.

Rent is paid at the VTC through the end of 2020. May suggested that we keep paying it indefinitely, so the facility will be available for us when we do begin using it again.

VII. Seventh Tradition:

VIII. Next Steering Committee meeting is Wednesday, September 2, 2020

IX. Next Committee meeting is Saturday, September 12, 2020

X. Meeting adjourned at 11:50 am with the Serenity Prayer

MBAR Committee Minutes Martinez Hall, Marina CA Saturday, September 12, 2020


I. Call to Order: Saturday, September 12, 2020 Time: 11:00 am II: Serenity Prayer

III: Tradition 9 was read: “A.A., as such, ought never be organized; but we may create service boards or committees directly responsible to those they serve.” Jill said A.A. was responsible for bringing sobriety within reach of all, without organization, animated by the spirit of fellowship.

IV: Introduction of all attendees: 14

V: Minutes: Jill proposed a change to the minutes as written, noting that she has been to four previous meetings. The amended minutes were unanimously approved.

VI: Chairperson’s Report:

a. Cindy noted that the meeting was being recorded, making sure to inform all participants of this fact. b. She also said each item was being timed, to keep the meeting within 1 hour.

Jill gave her first treasurer’s report. There was $5 in 7th tradition income for the month, raising our total assets from $9904 to $9909.

May has not contacted anyone about venues, saying we should have a specific date first. Cindy said we had voted and decided on October 2021. Carrie suggested going in asking for this date, but also checking with each venue to see if there was a better one. All agreed that was a good idea. After Naomi questioned if there actually was a vote for October 2021, it was determined there was not. Instead, it was agreed to use that date and Labor Day as possibilities when contacting venues.

Cindy emailed committee description lists out to possible volunteers.

Not much response so far for the logo contest. Esther suggested asking newcomers or and/or people in recovery centers to participate. Arthur said he will reach out to different recovery centers. Roger pointed out that the logo contest flier has no due date. A corrected version will be made soon.

The possibility of an online fellowship event was brought up. Susan will ask South Bay Roundup about their activities. Esther noted that the Knucklehead group does online bingo; maybe try that?

Cindy said we can use help with outreach. It’s not necessary to have an outreach chair at this point, just someone who can help at a given time. Again, South Bay Roundup may have ideas. May suggested having one person reach out to others, etc., starting a “chain reaction”. Susan said it’s not too early for an outreach flier, with a Zoom link and instructions on how to get involved.

Naomi suggested putting the MBAR minutes and recording on our website; Carrie mentioned linking to them from the Facebook group. Cindy thought both were good ideas.

Cindy can use someone to work with our webmaster. Susan thought this might be a good position for newcomers or sponsees. Roger volunteered to help with this.

Nothing new from Chuck on T-shirts. A definite date will be needed before a T-shirt design is finalized. In the event MBAR has to be virtual, we may still sell T-shirts to raise funds. So as not to be stuck with many unsold T-shirts, they may be ordered as people request them, rather than all at once.

Due to uncertainty over the future course of the pandemic, there was discussion of a virtual or hybrid event in 2021, maybe one with attendees staying in their cars. Also mentioned was the option of waiting until 2022. May said we should still plan for an in-person conference at this point.

Rent is paid at the VTC through 2020.

VII. Seventh Tradition:

VIII. Next Steering Committee meeting is Wednesday, September 30, 2020

IX. Next Committee meeting is Saturday, October 10, 2020

X. Meeting adjourned at 12:11 pm with the Serenity Prayer